Program Admin Assistant
Vacancy: Program Admin Assistant (Full Time 40 hours: Monday to Friday)
Directly Accountable to: Program Administrator
Remuneration: Starting salary will be set in the range of USD 300 to USD 350 per month (paid out in Riels) including taxes excluding benefits, depending on experience.
Background: As a Cambodian NGO, MoPoTsyo Patient Information Centre is reaching more and more diabetes and high blood pressure patients, expanding its services in public hospitals and health centers through our peer educator networks in 20 districts in 8 provinces in Cambodia. More than 200 peer educators report via patient network leaders to our Program Department on their activities. They order supplies from our stocks that are located at our HQ. These supply orders have to be packed, paid and cleared with our administration before they are dispatched.
Description of Vacant Position:
The Program Admin Assistant (PAA) is a member of the Program Department team at MoPoTsyo’s HQ office in Phnom Penh. The PAA helps the Program Administrator to handle some of the administrative tasks for Program Dpt such as daily office management issues, preparing supporting documents for peer educator payments, but also help make suggestions for improvements of program administration. The PAA assists in organizing the peer educator services at health centers, for instance, by preparing quarterly schedules for medical consultation sessions in the provinces, and by processing data for the administration such as of medical materials and peer educators.
To be successful in this role, applicant should be familiar with computer, email and social media, be able to perform administrative tasks accurately, following standard office management procedures. The applicant must have good communication skills to interact with peer educators who work in the community, public health sector, and with colleagues working in other departments of MoPoTsyo.
Tasks and responsibilities:
- Making the payments to Peer Educator services (PE) and counterparts.
- Support peer educators for WING account and solving the WING related problems.
- Checking and extracting the WING sub-account statement every month.
- Preparation of Peer’s ID cards
- Checking the monthly reports from district-based OD Peer Educator Managers (ODPM) by working closely with program officers.
- Supporting program officers with the administration of supplies to districts.
- Providing some ICT support to program officers as required and help connect with IT
- Preparing medical consultation schedules for every OD and for eye checks
- Administering the revenue generated from consultation and supplies and services
- Doing site visits/outreach as assigned by supervisor
- Supporting office affairs related to office equipment, and report any problem and/or broken item to program administrator for a solution.
- Keeping up to date the data on the list of peer educators and inform of any changes
- Working closely with database department for updating and improving the data management and quality
- Correspond by email, social media, memos, letters, and using office forms
- Other tasks assign by supervisor.
- Graduated bachelor’s degree in Management, Business Administration, public health, social science, or related fields
- Experience in administrative work or related field
- Basic knowledge of accounting
- Computer skills mainly EXCEL and ACCESS, Spreadsheet, Word-processing and PowerPoint software packages
- Organizational skills including the ability to take initiative, be flexible in work practice
- Able to read and write English
- Good team-worker with experience in team-working
- Maturity of judgment and problem-solving capability
- Understanding and commitment to MoPoTsyo’s vision, values.
- Nurture positive relationships with counterparts, suppliers and professional contacts as needed
- Good interpersonal skills to work with management and staff at all levels
Females and persons with Diabetes or other Non-communicable Chronic Disease are encouraged to apply
The application form is available on our website: download
For more details, please contact 017 889 498, 096 8034036.